Circleback or Dalm: what happens to a meeting once it ends

Circleback and Dalm both write notes and action items from an online call or a meeting around a table, and both can record from the computer with nothing joining the call. Circleback also keeps the recording of a meeting unless you turn that off, and after each meeting its automations can pass the notes on to Slack, Notion, a CRM or a webhook. Dalm recognises speech on your Mac and sends no audio anywhere; the transcript goes to our servers on its own, and a language model turns it into the summary and into any document your templates ask for.

Circleback next to Dalm

	Circleback	Dalm
How it gets the meeting	A bot that joins Zoom, Google Meet, Microsoft Teams and Webex from your calendar or a link, or its desktop app recording with no bot	The microphone and the sound your Mac plays, captured as two streams; no participant is added to the call
A meeting around a table	Its iPhone and Android app, audio only, or the desktop app	Recorded through the Mac’s own microphone, voices separated
A phone call	Recorded with the phone’s built-in call recording, then shared into its app	A call on speaker, recorded like a meeting around a table, or the audio file brought in
The recording afterwards	Audio and video saved by default, with video of the meeting window when the desktop app records; you can switch saving off	The audio is never sent anywhere and is deleted once the text exists, with the one exception below; nothing to play back
How long notes and recordings stay	30 days of meeting and recording history on Free; on Pro, meeting history with no time limit and recordings for a year; recordings for two years on Business and with no time limit on Enterprise	Notes and transcripts: no time limit on any plan; there is no recording to keep
Where speech becomes text	Not found; its privacy policy names transcription providers and AI model providers among its service providers	Recognised on your Mac; the transcript syncs to our servers automatically
Names on the voices	Speaker-labeled transcripts; once you name someone on a calendar meeting, their voice is recognized in later meetings they are invited to	Voices numbered, a name the model suggests is marked for you to check, and each meeting’s voices are named afresh
After the meeting	Automations that run on their own: conditions choose the meetings, actions write to Slack, Notion, Linear, HubSpot, Salesforce and more; it can also share the meeting with everyone invited	Your own templates, written in your words and built after every meeting you record; action items and decisions in two running lists; files and the macOS Share menu
Questions beyond one meeting	Its assistant searches every meeting you can open, your email once connected, and tools such as Notion and HubSpot	One meeting per question; across every recording — in development
Apps	Mac with Apple Silicon or Intel, Windows 11, iPhone, Android, Apple Watch, the web	Mac with Apple Silicon · macOS 15.0 or later; iPhone app in development

The audio is deleted once the text exists. Not found means Circleback’s documentation does not describe it, not that it cannot be done. What Circleback does is taken from its help center, pricing page, security page and privacy policy, checked on 2 October 2026.

Where Circleback is better than Dalm

• Rules that act after every meeting. Circleback lets you pick meetings by tags, name, participants or invitee domains and then does the follow-up work itself: notes to Slack or Zapier, updates in Notion, HubSpot, Salesforce, Attio or Zoho, issues in Linear, items in monday.com, or a webhook; by default these run without a click, and it can share each meeting with everyone invited. Dalm builds your own documents after each meeting inside the app and connects to Google Calendar.
• A bot, and a recording to return to. Its bot joins Zoom, Google Meet, Microsoft Teams and Webex from your calendar or a link, and the audio and video it saves can be downloaded later. Dalm never adds anyone to the call and has nothing to play back.
• Voices it remembers. On meetings tied to a calendar event, once you name a participant, Circleback saves the voice and recognizes it in later meetings that person is invited to. In Dalm the model suggests names for you to confirm, and each meeting’s voices are named afresh.
• Answers from beyond your meetings. Its assistant draws on every meeting you can open, your email once you connect it, and tools such as Notion, Linear, Asana and HubSpot. Dalm answers about one meeting per question, and a question across every recording is in development.
• Phones, a watch, Windows and Intel Macs. Circleback has an iPhone and Android app for meetings in person and an Apple Watch app, takes in calls recorded by the phone’s own call recording, and its desktop app is for Macs with Apple Silicon or Intel and for Windows 11. Dalm needs a Mac with Apple Silicon · macOS 15.0 or later; its iPhone app is in development.
• Training, audits and retention in writing. Circleback’s security page says it does not use customer data to train models, states SOC 2 Type II and EU-U.S. Data Privacy Framework certification and offers HIPAA on Enterprise, and on Business an admin can set a retention period for recordings, transcripts and other meeting data. Dalm trains no models itself; this site does not set out what its language-model provider does with the text, and Dalm holds no certification.
• Less to pay for a team. Circleback Pro is $15 a month for each user and Business $25, both billed annually; Dalm Team is $32 a month for each member billed annually, or $40 billed monthly (paid plans are not open yet).

Where Dalm is better than Circleback

• No recording of the call, anywhere. Circleback saves meeting audio and video unless you switch it off — with video of the meeting window when its desktop app records — and its privacy policy names transcription providers among the services it works with. Dalm recognises speech on your Mac, from calls, rooms and dictation, and the audio never leaves it. Text does: transcripts and dictations go to our servers automatically, and a language model reads each meeting’s transcript. Everything that leaves your Mac, item by item.
• A free plan whose history does not run out. Circleback’s free plan comes with a 30-day meeting and recording history, and its paid plans keep recordings for one or two years below Enterprise. No plan puts a limit on recording minutes, on the length of a recording, or on how long anything is kept.
• Notes that steer the summary. Circleback keeps your private notes private and uses them to sharpen its AI notes; in Dalm, the summary is built around what you type during the meeting, and each point carries the words that were said. Every quote shows you where it was said — open it and the transcript opens at that place.
• Calls, rooms and dictation together. Everything you say lands in one archive you can search: meetings, phone calls, conversations in the room, and what you dictate to a model. A single question across the whole of it is still in development.
• Cheaper for one person. Dalm Pro costs $16 billed monthly and $12 a month billed annually; Circleback Pro costs $18 and $15.

Prices, and how long the free plans keep a meeting

	Circleback	Dalm
Free plan	Notes, action items and the assistant; limited automations; a 30-day meeting and recording history	Free: a plan, not a trial
Billed annually, per month	Pro $15 for each user; Business $25; Enterprise $35, lower with volume	Pro $12; Team $32 for each member
Billed monthly	Pro $18 for each user; Business $29; Enterprise is billed yearly only	Pro $16; Team $40 for each member
Recording storage	30 days of history on Free; 1 year on Pro; 2 years on Business; no time limit on Enterprise	No recording is kept; for the text, see below

Dalm’s Free plan has no end date and needs no card. No plan puts a limit on recording minutes, on the length of a recording, or on how long anything is kept. Recording a meeting, its transcript and its summary are all part of the Free plan; the extras that come with Pro and Team are listed with the prices, and what a shared space adds for a group covers the common dictionary, templates and tags. The waitlist is how to get in until Dalm is released. Circleback’s figures are its regular ones from its own pricing page, read on 2 October 2026; its paid plans start with a free trial.

After the meeting: rules that run on their own, or documents you shape

Circleback treats the end of a meeting as a trigger. Each automation has conditions — tags, the meeting’s name, participants, invitee emails or domains, how many people were invited — and one or more actions: an insight you define, such as a follow-up email or a list of feature requests; sharing the meeting; notes to Slack or Zapier; updates in Notion, HubSpot, Salesforce, Attio or Zoho; issues in Linear; items in monday.com; or a webhook carrying the notes and the transcript. With no conditions an automation runs after every meeting, and by default it starts by itself. The free plan has a limited set; Pro opens every integration.

Dalm keeps that step inside the app. A template is a request in your own words — the risks someone raised, say, or the questions left open for next time — and one box makes it build after every meeting you record; the composer writes a one-off document the same way. Action items and decisions from all your meetings collect in two running lists. A document saves as Markdown, Word or PDF, or the summary goes out through the macOS Share menu; Dalm connects to Google Calendar.

A team that wires meetings into its tools, or one person on a Mac

• Circleback, if a team wants each meeting to land in Slack, a CRM, Notion or Linear without anyone copying it, keeps recordings to download, wants a colleague’s voice recognized from one meeting to the next, or works on Windows, Intel Macs, phones and a watch.
• Dalm, if you work on a Mac with online calls, meetings around a table and phone calls on speaker, want no recording of the audio kept anywhere, and want documents written your way after each meeting; the text still goes to our servers.
• Neither, if you want to listen back to a meeting but never have its audio leave your Mac: with saving switched off, Circleback keeps no recording to play back either, and Dalm never has one.

Other comparisons worth a look

To see more than two at once, the seven note takers we compared, and where each one comes out ahead. If what you need after a call is a filled-in CRM, the comparison with a note taker built around sales tools; if it is a report that reaches everyone in the meeting, the comparison with a note taker that shares its report with the whole call. For the difference between local and cloud speech recognition, step by step. If you want a meeting turned into a deck or a spreadsheet when you ask for it, the comparison with a note taker that works on credits.